OSCAR Approval BOOKING & Childcare Management Platform

RASCALS Childcare Management Platform

Raglan RASCALS needed more than a brochure website. To support OSCAR approval and run an after-school care service safely, the team needed one connected system for enrolments, child records, permissions, bookings, payments, attendance and operational reporting.

Web Paste designed and developed a responsive website and role-based platform for parents, supervisors and managers. Each user sees the tools relevant to them, while the same records stay connected from family registration and recurring bookings through to daily sign-in, incident reporting and term management.

One platform, three role-based experiences

The same connected data powers a simpler experience for families, centre staff and programme management.

Parents & caregivers

Manage children, permissions, pickup people, bookings, payments and account credit.

Supervisors

Use phone and tablet tools for attendance, child information, notes, checklists, forms and rosters.

Managers

Control staff, school terms, families, payment cycles, bookings and operational records.

Kiosk and Supervisor App

Two purpose-built interfaces keep arrival and collection simple: a touch-screen kiosk for families and a live attendance app for staff using a phone or tablet.

Secure PIN access for parents and authorised pickup people
Live attendance status by date and classroom
Fast sign-in and sign-out, including no-fee exceptions
Staff notes saved against the relevant child and session

Parent Dashboard

Families can create an account and manage the information, bookings and payments connected to their children from one secure dashboard.

The interface is designed to work just as clearly on a phone as it does on desktop—important for parents making or changing bookings while they are on the move.

Everything families need in one account

The Parent Dashboard connects care information and everyday administration, reducing back-and-forth for both families and staff.

Children & health

Add children and keep allergies, medical conditions, medication and behaviour plans current.

Permissions

Review and update programme, excursion, first-aid and emergency treatment permissions.

Pickup people

Manage authorised caregivers, emergency contacts and the PINs used at the sign-in kiosk.

Recurring bookings

Choose the school term, repeat pattern, weekdays and children, with the fortnightly amount shown before booking.

Casual bookings

Select dates from the calendar and choose a full-day or half-day session when occasional care is needed.

Payments & credit

Manage payment methods, account credit, upcoming charges and existing bookings from the same dashboard.

Supervisor Dashboard

Staff get a focused mobile and tablet view of the information and tasks needed during a session—without manager-only settings getting in the way.

View children and the day’s bookings
Sign children in and out and save attendance notes
Submit incident forms and complete checklists
Access current SOPs and staff rosters

Manager Dashboard

Managers have a central operational view of the people, schedules, bookings and records behind the service.

Recurring and casual bookings can be filtered by date, searched and opened from one screen, while dedicated areas keep rosters, school terms, families, checklists and submitted forms organised.

The result is a practical childcare platform that supports OSCAR approval requirements without forcing the team to juggle separate systems.

Control without separate systems

The Manager Dashboard brings the operational areas of an OSCAR programme together in one structured workspace.

Staff & rosters

Manage supervisors, access and the roster for each programme session.

Parents & children

Review family accounts, caregiver information and individual child records.

Terms & payments

Maintain school terms, manage bookings and oversee recurring payment cycles.

Forms & compliance

Create checklists and review completed checklists, incident forms and submitted records.

The RASCALS platform has made managing our programme much simpler. Parents can easily manage their children and bookings, while our staff have the information and tools they need in one place. It’s practical, easy to use and built around how our service actually operates.